Prepare a booking link which allows the customer to choose the time for the next meeting by themselves. You can prepare these links such that the right Event Type is already chosen to ensure efficient working but still engage the customer.
These links will lead to your custom booking page, which can be personalized according to your whitelabel. If you want to learn how to generate an automated custom booking link that considers the hosts' and team members' availability, check out this article.
Before starting to set up the booking link, make sure to connect your Google or Outlook calendar to Demodesk. When everything is connected, just follow these two steps and you are ready to go.
Your customer speaks another language? No problem, take a look here and learn how to display your booking links in another language.
In the following, we will show you two different ways of creating booking links. The first one includes tandem booking, which shows a booking page where your and a team member's availabilities are synced. This avoids the manual back and forth between you, your team members, and your prospects.
Auto-generate your booking link
To use this feature, use our wizard to auto-generate the custom booking link.
You can quickly create booking links when you are at the Event Types page.
Click on the small arrow in the top right corner of the Event Type
Go to generate custom booking link
Select your Host, and additionally a Team member
Copy the booking link and you are ready to go!
Create a booking link for the Event Type
1. Check your Event Types
Navigate to Event Types and choose the one you want to use for the booking link. You can also create New Events (for your Team or Personal).
Make sure, to scroll down and activate the scheduling page section for your Event Type to enable booking via the link.
If you're creating a Team Event, you will also need to add your team members and adjust the distribution of the meetings. Go to the scheduling section and use the round robin if your capacities are different. For a more detailed guide about this algorithm check out this article.
By adjusting the start time increments, you can specify if the slots on your scheduling page should start every 15, 20, 30, 45, or 60 minutes. The smaller the increments, the more available slots will exist, therefore the customer will have more flexibility to decide when to meet with you.
The shown time slots can also be restricted by your own preferences, to do so, go to the availability section in your Event types settings.
2. Create the booking questions
You can create, rearrange and delete any question in here, the only minimum requirement is to ask for Email and Name to make sure the invitations can be delivered.
Each field can be a separate type of information, just make sure that the description matches the Token you are using.
You can even use custom Tokens to get even more information from your customer, please view our guide here:
After you are done, simply click Save to set it live. You will be immediately able to use the link displayed in Demodesk.
This link can also easily be embedded to your website. Go to your Event Type > Scheduling section and click on embed scheduling link on website. Just follow the instructions. for the web snippet integration.
If you want to know even more about booking links, e.g how to use hidden bookings questions, check out this article:
Display you booking links in another language
Normally, your booking links will be displayed in the language of the visitor's browser. If you want to forcibly show the booking link in other languages, adjust your link by adding the language code (see below for supported languages) behind www.demodesk.com or by adding a query parameter at the end.
Original booking link:
German version – option 1:
German version – option 2:
In your embedded link, replace the "+r+" with the language code just like above or add the query parameter &lang= to the link.