Prepare a booking link which allows the customer to choose the time for the next meeting by themselves. You can prepare these links such that the right Meeting Type is already chosen to ensure efficient working but still engage the customer.

These links will lead to your custom booking page, which can be personalized according to your whitelabel. If you want to learn how to generate an automated custom booking link that considers the hosts' and team members' availability, check out this article.

Before starting to set up the booking link, make sure to connect your Google or Outlook calendar to Demodesk. When everything is connected, just follow these two steps and you are ready to go.

Your customer speaks another language? No problem, take a look here and learn how to display your booking links in another language.

In the following, we will show you two different ways of creating booking links. The first one includes tandem booking, which shows a booking page where your and a team member's availabilities are synced. This avoids the manual back and forth between you, your team members, and your prospects.

Auto-generate your booking link

To use this feature, use our wizard to auto-generate the custom booking link.

You can quickly create booking links when you are at the Meeting Types page.

Check out how to do so in our separate article here.

Create a booking link for the Meeting Type

1. Check your Meeting Types

Navigate to Meeting Types and choose the one you want to use for the booking link. You can also create New Meeting (for your Team or Personal).

Make sure, to scroll down and activate the scheduling page section for your Meeting Type to enable booking via the link.

If you're creating a Team Meeting, you will also need to add your team members and adjust the distribution of the meetings. Go to the scheduling section and use the round robin if your capacities are different. For a more detailed guide about this algorithm check out this article.

By adjusting the start time increments, you can specify if the slots on your scheduling page should start every 15, 20, 30, 45, or 60 minutes. The smaller the increments, the more available slots will exist, therefore the customer will have more flexibility to decide when to meet with you.

The shown time slots can also be restricted by your own preferences, to do so, go to the availability section in your Meeting types settings.

2. Create the booking questions

You can create, rearrange and delete any question in here, the only minimum requirement is to ask for Email and Name to make sure the invitations can be delivered.

Each field can be a separate type of information, just make sure that the description matches the Token you are using.

You can even use custom Tokens to get even more information from your customer, please view our guide here:

After you are done, simply click Save to set it live. You will be immediately able to use the link displayed in Demodesk.

This link can also easily be embedded to your website. Go to your Meeting Type > Scheduling Page section and click on embed scheduling link on website. Just follow the instructions. for the web snippet integration.

Tip: Use secured https link instead of a http link

The iFrame container width should be >= 577px to have the desktop view- any smaller would have it displayed as mobile view.

If you want to know even more about booking links, e.g how to use hidden bookings questions, check out this article:

Create booking links with preselected time frames

If you only want to show time slots during a certain time period (because there is e.g. a trade fair or event), you can add URL parameters that contain the time period to your booking link.

Here is an example: For this booking link people can only book a slot with Marco from Sept 2 to Oct 7, 2022.

It always follows this format: ?from=yyyy-mm-dd&to=yyyy-mm-dd. You just need to put in the desired year, months, and days and attach that part at the end of your booking link. The available time slots will then be displayed accordingly.

Display your booking links in another language

Your booking links will usually be displayed in the language of the visitor's browser. If you want to manually override the browser language to show the booking link in other languages, adjust your link by adding the language code (see below for supported languages) behind or by adding a query parameter at the end.

In your embedded link, replace the "+r+" with the language code just like above or add the query parameter &lang= to the link.

Supported languages:
English: en
German: de
Dutch: nl
French: fr
Spanish: es
Portugese: pt

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